Solve all your doubts about Escuela Internacional de Doctorado (CEINDO)
- Directors / Mentors
How should the PhD student choose the topic of his or her thesis?
The choice of topic will depend on the adviser and/or the research project assigned to the PhD student upon admission to the PhD programme.
What do PhD studies consist of?
What are the training complements that are included in the admission to the programme?
How can I find out my status during the admission process?
At each stage, the interested applicant will receive information by email on the progress of his or her admission.
What should I do if I am accepted?
Once you have received the letter confirming ADMISSION from the Academic Committee of the corresponding Doctoral Programme, you must present the documentation at the corresponding CEINDO School Secretary's Office, depending on where you have applied to study, following the instructions on the website.
How can I find out about the outcome of admission?
You can do so by accessing the admissions application where you have submitted the documentation. If you are admitted, you will receive the admission letter by email (automatic) to the email address you included in the admission platform.
Who scholarships admission to the doctoral programme?
The admission application along with the required documentation uploaded on the platform will be evaluated by the doctoral programme's Academic Commission, which will apply the specific requirements and established merit assessment criteria and will approve admission or not to the given programme.
Admission to doctoral programmes may include the requirement for specific additional training.
How can I delete an erroneous document that I uploaded to the admission platform?
You can do so by reloading the correct document. If you have any queries, please contact the CEINDO Secretary's Office.
What documents do I need to submit for admission to a doctoral programme?
What do I have to do to undertake the doctoral studies at CEINDO?
I want to apply for a scholarship. Should I do this before or after applying for admission to a doctoral programme?
We recommend that you apply for admission to a doctorate before applying for a scholarship, as the institutions that award them usually require a document proving admission to a doctorate to continue with the process (consult the conditions of the awarding body).
Are there scholarships for PhD studies?
Yes. CEINDO offers financial aid for tuition fees and international movility in collaboration with Santander. You can consult the scholarships offered in the CEINDO website: https://www.escueladoctorado.ceu.es/
As well as the bursaries and research contracts available at each CEINDO member university and those offered by the Ministry of Education. Consult the scholarships and calls for applications of each university in its website:
Can I study a doctoral programme by distance learning?
No. All CEINDO doctoral programmes require in-person attendance throughout the training period. However, please consult the specific website of the doctoral programme to find out information on this subject or contact the coordinator responsible for the programme, as the degree of on-site attendance is established by each programme.
How do I apply for part-time commitment?
You may indicate your wish to take your doctoral studies part time when applying for admission or once you have started your studies by means of a reasoned request to the Academic Commission from your doctoral programme, with the approval of your mentor or supervisor.
How long do the doctoral studies last?
For full-time doctoral degrees regulated by R.D. 99/2011, the duration is 3 years (plus 1 extension of one year and another 1 year in exceptional cases), and 5 years (plus 1 extension of two years and another 1 year in exceptional cases) if they are part time.
For the purposes of calculating the time of the programme, leaves of absence due to illness, pregnancy or any other cause provided for in the regulations in force shall not be considered.
I started my doctorate in programmes regulated by Royal Decrees prior to R.D. 99/2011 and I did not present my thesis – how can I resume my studies?
If you are in possession of the Diploma of Advanced Studies (DEA) (R.D. 778/1998) or research proficiency (R.D. 185/1985), you can access the PhD programme. If you are not in possession of the DEA or the certificate of research proficiency, you must either take a university master's degree or access it via the bachelor's degree route if you have this qualification. You must apply for admission to the programme you are interested in and submit all the corresponding documentation as if you were a new student.
I have passed the first two years of specialised health training – can I apply for a doctorate?
Yes. University graduates who have passed a successful evaluation of at least two years of training in a programme leading to an official qualification in one of the specialities in Health Sciences can access a doctoral programme. Therefore, those who have passed the first two years of MIR, EIR, FIR, BIR, QIR, PIR and RFIR are eligible.
In the event that the previous studies were taken under educational systems that do not belong to the European Higher Education Area (EHEA), what requirements are necessary to study for a PhD in Spain?
If I accessed the official master’s degree through a diploma, technical engineering or technical architecture (equivalent to 180 ECTS) and the master’s degree I completed has less than 120 ECTS, can I access a doctoral programme?
No. In order to access a doctoral programme, you need to accredit 300 credits. If this number of credits is not obtained, you will have to adapt to the degree or complement the missing credits with another university master's degree of 60 ECTS.
I have a bachelor’s degree – can I still have access to the PhD programme?
No. In order to be admitted to the doctoral programme, students must hold a Spanish university degree or a university degree from another EHEA member country that qualifies them for access to a master's degree. In addition, they had to have passed a minimum of 300 ECTS credits in official university studies, of which at least 60 ECTS credits must be at master's degree level.
I have a double degree; can I still be admitted directly to the doctoral programme?
No. When you complete a double degree, you obtain two bachelor's degrees of the same academic level. According to the admission rules, you must have at least 60 ECTS credits at a master's degree level.
I have a graduate degree with 300 ECTS credits, can I be admitted to the PhD programme?
Yes. Official Spanish graduate degrees of at least 300 ECTS credits are accepted.
Can I apply for admission to a doctorate if I have not yet finished my Spanish Master’s degree?
Yes. However, the admission decision, if favourable, will be conditional upon completion of the master's degree before the start of the academic year for which admission has been requested and the presentation of the supporting documentation at the student secretary's office of the enrolment centre within the established deadline.
Is it possible to access doctoral studies without an official master’s degree if you have a bachelor’s degree?
Depending on what the Ministry of Education establishes regarding the Correspondence between Official University Degrees ('pre-Bologna') and MECES levels. Please consult the following link https://www.educacionyfp.gob.es/servicios-al-ciudadano/catalogo/general/20/202058/ficha/202058.html#ciencias-sociales
What requirements must I fulfil to apply for admission to a doctoral programme?
The ones established by current legislation and, in addition, those specific to the programme you wish to undertake.
The general and specific requirements for each programme can be consulted at: www.escueladoctorado.ceu.es in the general section on access and admission or on the website of each programme.
How much does it cost to register for a PhD?
This information can be found on the website: https://www.escueladoctorado.ceu.es/en/
I have been admitted to a doctoral programme, but I did not end up enrolling in it. Can I enrol in the following academic year without having to reapply for admission to the doctoral programme?
No. The application for admission is made for a specific academic year. If a student is admitted but does not enrol for that academic year, he/she must reapply for admission if he/she wishes to enrol later.
Can I get accreditation as a PhD student?
Yes. Enrolment allows you to be accredited as a student at the CEU Universities, which is necessary to access the services of CEINDO, such as the library. You can download your card with the mobile application of each university:
|Download it at App Store||CEU USP (Apple)||CEU UCH (Apple)||CEU UAO (Apple)|
|Downloaden ot at Google Play||CEU USP (Google)||CEU UCH (Google)||CEU UAO (Google)|
Consult the instructions of each university to get your physical card:
What happens if I do not register for a year?
Once I have registered in a doctoral programme, can I change to a different one?
Yes, but you must inform the Academic Commission of the programme in which you are enrolled of your withdrawal. You will also need to reapply for admission to the programme you wish to change to, so that the Academic Commission can accept you and a new Activities Document and Research Plan can be established. A new Documentary Commitment must also be signed. These changes will be applicable before the renewal of enrolment for the following academic year.
When, where and how do I enrol in the doctoral programme?
Registration is annual (per academic year), as in any other degree, and the researcher in training must renew it annually, if he/she continues to be a doctoral student.
In the first year, and only the first year, once the student is admitted to the doctoral programme and submitted the corresponding documentation, registration is done by the CEINDO Secretary's Office. For the rest of the academic years, it must be the doctoral student who renews his/her registration.
Enrolment is done through the CEU intranet, under academic supervision, within the period established in the call for applications.
How can I communicate with the Academic Commission/Directors during the PhD programme?
What is “international co-guardianship” and how can I obtain it?
This is a note to be included on the front of the Doctoral Degree in the event that the doctoral thesis is co-directed or co-supervised by two or more Doctors from a Spanish and a foreign university, in accordance with the provisions of the Royal Decree 99/2011, dated the 28th of January, and is not part of a joint programme.
What is the “International Doctorate” award and how do I obtain it?
Are there any rules for the presentation of theses?
Can thesis be submitted in “publications format”?
Yes, provided that in the publications that make up the thesis the PhD student has participated as the main author and have been published in journals of the discipline included in quality indexes of contrasted quality or of similar scientific level in books.
The programme's Academic Committee will assess whether you meet the established requirements. Consult the thesis regulations by compendium of publications.
Can I present and defend my thesis in a language other than Spanish?
Yes. The thesis may be developed and defended in the standard languages for scientific communication in its field of knowledge, subject to the approval of the programme's Academic Committee.
What documentation do I need to submit for admission?
Once the thesis has been completed, with the approval of the supervisor(s) and mentor, you must follow the indications available on the web site https://www.escueladoctorado.ceu.es/en/doctoral-thesis/#itinerary in accordance with the relevant deadlines (by the 30th of November of the relevant academic year).
When can I start the procedures for submitting my thesis for defence?
After 3 years from enrolment for full-time students who have not applied for an extension, or 5 years for those who are studying doctoral studies part time and have not applied for an extension. The student may also begin the thesis deposit procedure once the extension period has elapsed, bearing in mind that it must be completed before the end of the corresponding academic year (before the 30th of November of the academic year in question).
When can an extension be requested?
When and how can I apply for a change in my full-time/part-time status?
What is the maximum length of study in the programme until the submission of the thesis?
If the PhD student is enrolled full time, three years from the 30th of November of the academic year in which he/she has been admitted and enrolled, until the thesis is deposited to the Academic Commission of the Programme; in the case of part-time students, five years counted in the same manner.
Can the mentor or thesis supervisor be changed at any time?
Changes of thesis supervisors will only be approved (under justified cause) by the Academic Committee if the PhD student has not exceeded 50% of the total duration of his/her doctoral studies. (include link to GENERAL REQUEST)
What is the “Documentary Commitment”?
Can I have more than one thesis supervisor/co-supervisor?
Yes. You can have up to a maximum of three if it is authorised by the Academic Committee of the programme.
From the first enrolment in the programme, the Academic Commission must assign a thesis adviser and/or co-adviser within a maximum period of three months. At that time, the "Documentary Commitment" must be signed.
How do I access SIGMA?
To access the application, you must identify yourself with your (institutional) school student email account and your password, following the path: https://intranet.ceu.es/ > SIGMA USP/SIGMA UCH/SIGMA UAO (applications menu at the top left of the screen).
Once in your file, go to the tab "Activity Document" and/or "Research Plan".
How do I comply with the Activity Document and the Research Plan?
Via online, from the SIGMA application accessed through Intra CEU
What are Pre-doctoral Conferences?
When do I have to register my thesis project?
When the PhD student applies for the thesis deposit, the CEINDO Secretary registers the thesis in the PhD student's file in SIGMA after checking that everything is in order (compliance with the time schedule, adviser/co-adviser is correct, research plan and document of activities complete and validated, publication derived from the thesis delivered...).
What is the Research Plan?
Can I take part in training activities outside CEU?
The adviser may authorise or recommend that doctoral students undertake activities proposed by other academic institutions, which may be included in the activities document once they have been recognised or validated by the corresponding academic officer as part of the programme's official training plan.
Where are the training activities I must complete?
In the academic calendar of the doctoral programme published on the CEINDO website https://www.escueladoctorado.ceu.es/en/
What is the Doctoral Student Activity Document?
The Doctoral Student Activities Document (DSAD), compiles and records the completion of each of the Training Activities in which the student has participated in each academic year (training activities must be registered in SIGMA, the platform for the management of student records). Both the thesis supervisor and the mentor will review the activities performed by the researcher-in-training on an annual basis. This document is evaluated by the Academic Commission responsible for the doctoral programme. It is one of the documents to be submitted when the thesis is deposited.
FAQ Directors / Mentors
What are the responsibilities of the thesis supervisor/mentor?
Can external thesis supervisors access the SIGMA application?
Yes. Once they have sent the necessary documentation to register themselves in the Human Resources system, the CEINDO Secretariat assigns them the student's file in SIGMA; at that point they will be able to access the keys that have been sent to them by email.
As a supervisor or co-supervisor, why don’t I see my doctoral student’s information in SIGMA?
Where is the annual evaluation of the trainee researchers’ Activity Document and Research Plan recorded?
The doctoral programme's Academic Commission sends the overall grades to the CEINDO Secretary's Office, which is included in SIGMA and is in accordance with the calendar established for each academic year. The Academic Committee signs the final, official transcript digitally for its registration in the student's file. The grade can be consulted by the PhD student in SIGMA.
The overall annual grade is the final evaluation of the course, which includes the evaluation of the activity document, the director's report, and the research plan.
As an adviser or co-adviser, what do I have to do in SIGMA?
1. Validate the research plan
2. Validate the training activities that the trainee researcher has included.
3. Upload the adviser's report and select positive/negative evaluation as appropriate.
How is a training activity registered in SIGMA?
As an adviser, what procedures do I have to carry out in SIGMA?
- Enter date of acceptance, if applicable, to the IP in the tab "Research Plan".
- Supervise the training activities carried out by the doctoral student and validate them in the "Activities document" tab.
- Upload the completed and signed supervisor's report and select the corresponding evaluation (positive/negative) in the tab " supervisor's report ".
As a PhD student, what procedures do I have to complete in SIGMA?
- Upload the research plan within the deadline established by the programme, before the pre-doctoral days, in the "Research Plan" tab.
- Record activities in the "Activity document" tab as activities are conducted.
Where can I consult the SIGMA CEU-CEINDO tutorials?
On the CEU International Doctoral School website www.escueladoctorado.ceu.es